# Where an approval entry comes from Every approval entry an advanced workflow creates records where it comes from: **whom** the approval was assigned to — an approver directly, a workflow user group, the document's salesperson/purchaser, an external approver or group — **what** assigned it, and whether somebody else **stands in** for the approver. This answers the question users ask most often about an approval: "Why do I have this?" ## Where you see it - **Requests to Approve** — for your own open approvals. - **Approval Entries** — for all approval entries of a record. - The **Related Approvals** FactBox on the documents — **Assignee Type** and **Assignee Code** are shown; the other fields can be added with **Personalize**. {add screenshot of Requests to Approve here}

Entries of Business Central standard approval workflows, and entries created before this information was recorded, leave the fields empty.

## The fields
FieldMeaning
**Assignee Type**What the approval was assigned to: **Approver**, **Workflow User Group**, **Salesperson/Purchaser**, **External Approver** or **External Approver Group**.
**Assignee Code**The approver, workflow user group, salesperson/purchaser, external approver or external approver group — as the assignment named it, before anybody stood in. Every member of a group gets an entry with the group's code here.
**Assignment Source**What assigned the approval — see below.
**Assignment Rule Code**The rule whose assignee was used, when the assignment source is **Rule**. Hidden by default on the pages.
**Substitution Reason**Why somebody other than the assigned approver holds the approval — see below. Empty when nobody stands in.
**Original Approver ID**The approver the approval was meant for when somebody else holds it.
## Assignment Source - **Stage** — the default assignee of the workflow step. - **Rule** — a step rule with the action **Override Assignee**; **Assignment Rule Code** names it. - **Reassignment** — the approval was reassigned by a user or an administrator. - **Rejection** — an approval was rejected and handed on: a rejected line to the assignee chosen in the rejection dialog or to the rejection group, a rejected header to the rejection group. - **Send Back** — the rejection group sent a line back. - **Escalation** — an escalation step reassigned the overdue approval. ## Substitution Reason - **Out of Office** — the assigned approver is absent; their substitute from the Out of Office entry holds the approval. - **Four-Eyes Principle** — the assigned approver may not decide this step; the approver set up for them in User Setup holds it. - **Delegation** — the approver delegated the approval. - **Escalation** — an escalation step delegated the overdue approval. - **Administrator** — an approval administrator delegated the claim or took it over. If an approval is handed on several times, **Original Approver ID** keeps the approver it was first meant for, and **Substitution Reason** shows the latest reason. ## Example A step is assigned to the workflow user group **PURCHASING**. Its member **MILLER** is out of office, with **SMITH** as substitute. The approval that SMITH sees shows: Assignee Type **Workflow User Group**, Assignee Code **PURCHASING**, Assignment Source **Stage**, Substitution Reason **Out of Office**, Original Approver ID **MILLER**. ## Related pages - **Define steps** — default assignee of a step - **Step rules: how does the workflow move to the next step?** - **Module: Out of Office**, **Module: Escalation Engine**, **Module: Approval Reassignment**, **Module: Rejection Handling**