# Working with Electronic Invoices

### Sales Documents

#### Sales Orders and Invoices

Sales documents such as orders and invoices now have a fact box for the e-invoice conformity check. This informs the user of the following:

- Required fields that are empty
- Validation warnings
- Compliance status

[![image-1749195675474.png](https://docs.squeeze.one/uploads/images/gallery/2025-06/scaled-1680-/image-1749195675474.png)](https://docs.squeeze.one/uploads/images/gallery/2025-06/image-1749195675474.png)

[![image-1749195697683.png](https://docs.squeeze.one/uploads/images/gallery/2025-06/scaled-1680-/image-1749195697683.png)](https://docs.squeeze.one/uploads/images/gallery/2025-06/image-1749195697683.png)

**Common Missing Fields:**

- Customer VAT registration numbers
- Complete billing addresses
- Valid email addresses
- Payment method codes

#### Posted Sales Invoices

In the **Posted Sales Invoices** list, you'll see:

**New Fields:**

- **DXP eInvoice Document Sent**: Shows if electronic document was sent

**New Actions:**

[![image-1749195750391.png](https://docs.squeeze.one/uploads/images/gallery/2025-06/scaled-1680-/image-1749195750391.png)](https://docs.squeeze.one/uploads/images/gallery/2025-06/image-1749195750391.png)

- **Download DEXPRO eInvoice**: Download electronic document
- **Email DEXPRO eInvoice**: Send electronic document via email

#### Posted Sales Credit Memos

Similar functionality available in **Posted Sales Credit Memos**:

- Document status tracking
- Download and email actions

#### Service Invoices

Electronic invoicing is also available for **Service Invoices** with the same functionality.

### Document Types and Formats

When downloading or emailing documents, you can choose from:

[![image-1749194324973.png](https://docs.squeeze.one/uploads/images/gallery/2025-06/scaled-1680-/image-1749194324973.png)](https://docs.squeeze.one/uploads/images/gallery/2025-06/image-1749194324973.png)

1. **XRechnung XML**: Pure XML format compliant with German standards
2. **ZUGFeRD PDF**: Hybrid PDF with embedded XML data
3. **XRechnung XML and Standard PDF**: Both formats in a ZIP file

### Sending Documents

#### Manual Sending

1. Open any posted sales document
2. Click **Email DEXPRO eInvoice**
3. Select the desired format
4. System automatically: 
    - Generates the electronic document
    - Creates email with appropriate template
    - Sends to customer's email address

#### Automatic Processing

The system can automatically process documents through the **Document Queue**:

- Documents are queued when posted
- Background processing generates and sends electronic documents
- Status tracking shows processing progress