Validation

Visual inspection of the read documents

• SQUEEZE Document Overview
• Cross Company Document Overview
• Import Queue Entries
• SQUEEZE Document Validation
• Vendor-specific Training
• Document Split
• Order & Goods Receipt Reconciliation
• Import Order / Goods Receipt Lines
• External Viewer

SQUEEZE Document Overview

The document overview lists all documents that have been read by SQUEEZE.

By double-clicking with the mouse or via Edit/View, a single document is opened in the validation view.

Start

Download Documents now

This function is used to manually execute the document pickup from SQUEEZE. Optionally, this is controlled and executed via the corresponding background job.

Upload Documents

This function will no longer be available in the future.

Navigation

Import Queue Entries

This menu displays a list of SQUEEZE vouchers that are ready to be imported into the SQUEEZE for BC app. By changing the system filter it is also possible to view already imported vouchers.

Cross Company Documents

Opens an cross-company document overview.

Queue

Opens an overview that gives you information about the documents in the SQUEEZE queue of the connected client.

 

 

Cross Company Document Overview

A cross-company view of all Squeeze documents is displayed here. This is updated every few seconds.
The different columns serve as jump points to open the respective client with the desired filter in a new tab.

Import Queue Entries

The import queue is a middle layer that imports SQUEEZE vouchers into the appropriate target companies - the target company must match the current BC company (important: the name (primary key) is crucial, not the display name) in which the vouchers are downloaded. If no target company has been detected, the documents for validation will be created in the fallback company that has been set up.

Navigation

Import Queue Setup

 

Fallback Company

Specifies the value of the fallback client. This client is used to import documents that have an empty target client in the import queue.

Warning time span (hours)

Specifies the time period after which a warning should be displayed if there are unprocessed entries.

Process

Handle unprocessed entries

 

SQUEEZE Document Validation

Voucher validation is the main working area of the application. Here the user checks the read documents, completes and confirms missing information.

Menu

Process

Open field training

The supplier-specific field training is opened over here.

Open line training

The supplier-specific position training is opened over here.

Recreate result

Here over the document is sent again to SQUEEZE to the extraction. There the Readout result re-evaluated based on current master data and training and then made available for collection again.

Start splitting

This is used to call the document separation. This is used if a supplier has sent several invoices in one PDF.

Autocomplete

The positions are automatically completed with the last validated position data of the vendor. This function is only available for documents without purchase order reference.

Order match

The order comparison is opened here.

Validate

This is used to complete the validation process of the document.

Duplicate check

Over here, the duplicate check is performed manually.

Navigation

Dimensions

Here you can reach the dimension menu to define dimensions for the document header.

Actions

Use external viewer

The viewer is undocked over here. This allows you to work on two monitors.

Move document

This is used to move a document to another client.

Download attachments

Over here you download the attachments of the document. Once the download is complete, they will be displayed in the Attachments infobox.

Fasttabs

Document

This area displays the document head information and the SQUEEZE Viewer.

Header fields

These fields are prefilled with the results from the document reading. The user checks these and corrects or enriches them with further data and thus completes the reading result.

The three dots highlight the location of the respective read result in the viewer.

Viewer

On the right side the SQUEEZE Viewer is displayed. This is not a PDF, but an integrated web component, which is remotely controlled from the validation. It serves for the pictorial representation of the document and for the highlighting of

Findings of read values. Furthermore, the supplier-specific field training is also carried out here.

Lines

In this area the read positions are displayed. The user checks these and corrects or enriches them with further data and thus completes the reading result.

If the reading result is not sufficient for invoices with purchase order reference, the purchase order/goods receipt lines can be imported directly.

Dimensions

Here the shortcut dimensions 1 & 2 of the document are displayed.

SQUEEZE Details

SQUEEZE specific document information is displayed here.

Infoboxes

The respective info boxes are only displayed depending on the situation.

Plausibility entries

All topics to be clarified for a successful validation are listed here.

Metadata boxes

The metadata mapping is only displayed if additional fields deviating from the standard have been transferred by SQUEEZE.

Metadata mapping header fields

Here additional fields from SQUEEZE are listed, which do not belong to the standard assignment of header fields.

Metadata mapping position fields

Here additional fields from SQUEEZE are listed, which do not belong to the standard assignment of the positions.

Order matching boxes

The order matching boxes are only displayed if one or more order numbers have been recognized on the document.

Order matching info (prices)

Here the price comparison is displayed for the selected line. The results of SQUEEZE, the delivery, the order and the current line are compared.

Order matching info (quantities)

Here the quantity comparison is displayed for the selected line. The results of SQUEEZE, the delivery, the order and the current line are compared.

Attachments

This info box is only displayed if the attachments have been downloaded before. The attachments can be removed again via the three dots.

Vendor-specific Training

Training represents an essential optimization component of processing.

If data is not clearly recognized by the system, supplier-specific training can be applied, which increases the degree of automation when entering invoices.

When the training mode is started, all relevant fields for a training can be selected.

Any number of courses can be created per supplier and per invoice field.

External invoice numbers cannot usually be checked for content in the system, as no data exists for verification. This field is ideal for training, for example.

The training window is displayed within the viewer at the bottom of the screen.

 

Head field training

Train a field

After the training function has been started, the field to be trained must be selected.

After selecting the appropriate field, define the anchor.

Anchor in this case means the reference term. In this case, the term for the external document number attached to the respective invoice. The anchor term is to be marked with the right mouse button on the document in the viewer and is then highlighted in yellow.

Then click on the "Value" field in the action area and then on the value to be searched for. This is also to be marked with the right mouse button. If the searched value is not a coherent value, an arbitrarily large area can also be marked with the right mouse button in order to read out all desired information. If the information is specified, the training can be saved via "Train".

The system generates a "regular printout" - this can be optimized by trained specialists or IT staff at any time. E.g. blanks can be ignored, since these are rarely also indicated in the ERP system / in the booking.

 

 

Testing and review of existing training

With "Test" an overview of all previous head field trainings is displayed. The results are output directly as well. Double-clicking on an entry highlights the anchor and the value in the viewer.

Removing a training

To remove a course, open the overview of existing courses and select the entry to be removed. The entry is deleted with the delete key "Del".

Position field Training

Train a column

After the training function has been started, the field to be trained and the corresponding column must be selected.

After this has been selected, the region must be defined.

This should be selected so that it covers the entire column of a field if possible. The region is to be marked with the right mouse button on the document in the viewer and is then highlighted in yellow. It should be noted that no regions should overlap with regions that have already been trained.

If the information is given, the training can be saved via "Train".

Testing and review of existing training

With "Test" an overview of all previous position field trainings is displayed. By double-clicking on an entry, the respective trained area is displayed.

Removing a training

To remove a course, open the overview of existing courses and select the entry to be removed. The entry is deleted with the delete key "Del".

Document Split

The separator function is mainly intended for email invoices. When suppliers do not adhere to the email invoice delivery default (one invoice per PDF file).

In the new window, a dialog is started to separate the documents from each other and thus turn one document into several.

On the left side all pages of the original PDF are listed. In the middle is the area for rebuilding and on the right you can see the currently selected page.

To split a document, the pages belonging to an invoice are transferred individually to the center area either by dragging and dropping them with the mouse or by pressing the arrow key on the keyboard.

There you can also correct the order of the pages.

If the invoice document is correctly separated, the creation of a new single document can be started with "Create document". The new document is read out directly by SQUEEZE, processed and, as soon as it is ready, also made available in the overview list. This process is repeated until the original document has been completely separated.

Order & Goods Receipt Reconciliation

The purchase order & goods receipt comparison checks the read out document items and compares them with all purchase order & goods receipt lines based on the read out purchase order numbers of the document.

The order comparison can only be opened if SQUEEZE has read one or more order numbers from the document or if an order number (stored in the system) has been entered manually in the validation header field.

This comparison is performed automatically after the document has been retrieved from SQUEEZE. The user has the possibility to perform or correct this comparison manually as well.

Menu

Allocate

Assigned lines are represented by a green tick .

Allocate

This assigns the selected order/delivery line to the selected SQUEEZE document line.

Allocate automatically

This assigns the appropriate order/delivery line to all SQUEEZE document lines. For this, the order/delivery itself must be selected in the upper area.

Delete allocation

Unassigned lines are represented by a red exclamation mark .

Delete selected allocation

This removes the assignment of the selected line.

Delete all allocations

This removes all assignments.

Apply

Apply selected

This applies the assignment of the selected line. Missing information will be added from the order/delivery line. This also immediately transfers this change to the validation line.

Apply all allocated

This applies the assignment of all assigned lines.  Missing information will be added from the assigned order/delivery lines. This will also immediately transfer these changes to the validation lines.

Areas

Order number

The order number currently to be compared is displayed here. If several order numbers have been read out, the corresponding list can be opened via the three dots.

Order & Deliveries

in this area the order and all its lines are listed, as well as all related deliveries and their lines.

SQUEEZE document lines

In this area all read out positions of the SQUEEZE document are listed.

Import Order / Goods Receipt Lines

Get items from purchase order / goods receipt

Menu

Add to import preview

This transfers all selected lines to the import preview. Selected lines are represented by a green check mark .

Delete selected preview line

This removes all selected lines from the import preview.

Apply preview

This transfers all lines from the import preview to the document to be validated. You have the choice whether these lines should replace the SQUEEZE positions or be appended at the end.

Areas

Order number

The order number read out is displayed here. If several order numbers have been read out, the corresponding list can be opened via the three dots.

Order & Deliveries

In this area the order and all its lines are listed, as well as all related deliveries and their lines.

Import preview

All selected items are listed in this area.

External Viewer

To simplify working with the Viewer, the embedded Viewer can be undocked and thus used on a second screen.

All viewer functions, such as highlighting of header and position data, as well as the viewer's training functions are still supported.

To ensure that the undocked viewer remains active and updates itself automatically when a document is changed, the "Use external viewer only" field must be set in the user-specific setup.