Cleanup and Job Queue

DEXPRO Core keeps the Core Documents list tidy with a recurring cleanup task that runs through the Business Central Job Queue. This page explains what the job does, how to (re)create it, and the permissions it needs.

The cleanup job

A recurring Job Queue Entry (Core Cleanup Tasks) is created automatically when Core Setup is initialized. It:

• runs every 720 minutes (twice a day),
• starts at 05:00, and
• deletes old Core documents whose status is Deleted, Closed, or Cancelled and that are older than the Cleanup Interval configured in Core Setup (default -1M, i.e. keep one month).

The job's identifier is stored in the Cleanup Job GUID field on Core Setup.

{add screenshot of Job Queue Entries here}

(Re)creating the job

If the job was removed, or if it was never created because of missing permissions, you can recreate it:

• Open Core Setup.
• Choose the Create Jobs action.
• Core creates the recurring cleanup Job Queue Entry with the schedule above.

Adjusting how long documents are kept

Change the Cleanup Interval DateFormula on Core Setup to keep documents for a different period. For example, -2M keeps two months of completed documents before they are eligible for deletion.

Permissions

Creating and running Job Queue Entries requires the standard Business Central Job Queue permissions, in addition to the DEXPRO Core permission set.

Troubleshooting

If the user initializing Core Setup lacks Job Queue permission, Core shows a message and does not create the cleanup job. Have an administrator with Job Queue permission open Core Setup and run Create Jobs.

Only documents in Deleted, Closed, or Cancelled status are removed. Documents in other statuses are never deleted by the cleanup job, regardless of age.

Related features

• Core Setup
• Core Documents