Plausibility Checks

Plausibility checking is a central component of document validation. It ensures that all relevant data is plausible and complete before a document is processed further. The results are displayed in the Plausibility Entries info box.

Header Field Checks

• Vendor exists / not blocked: The specified vendor must exist in the system and must not be blocked (optionally: blocked status "Payment" can be skipped via "Ignore Vendor Blocked (Payment)" in the Document Class Setup).
• Mandatory fields: Document Date, Posting Date, Document Reference, and Document Type must be filled in.
• Posting Date: The posting date must fall within an allowed posting period (can be disabled via "Disable Posting Date Check").
• IBAN check: If an IBAN was recognized, the system checks whether a matching bank account is stored for the vendor (can be disabled via "Disable IBAN Check").
• VAT Reg. No. check: If a VAT registration number was recognized, the system checks whether it matches the vendor's stored VAT registration number (can be disabled via "Disable VAT Reg. No Check").
• Duplicate check: The system checks whether a document with the same reference number and vendor already exists.
• Currency Code: The specified currency code must exist in the system.
• Order Number: If an order number is specified, the corresponding order must exist in the system.

Amount Checks

• Header Amount Check: Checks whether the net, tax, and total amounts are mathematically correct (can be disabled via "Disable Amounts Check").
• Line Amount Comparison: The sum of line amounts is compared with the header amounts (can be disabled via "Disable Line Comparison").
• Header Tax Check: Checks whether the tax amount matches the net amount and tax rate (can be disabled via "Disable Header Tax Check").

Line Checks

• Posting Groups: For each line, the system checks whether the required VAT posting groups and general posting groups exist.
• Items: If an item is assigned, it must exist in the system.
• Unit of Measure: The specified unit of measure must be valid for the assigned item.
• Location Code: If a location code is specified, it must exist (can be disabled via "Disable Location Code Check").
• Dimensions: Dimension values in header and lines are checked for validity.
• Project data: If project data (Project No., Project Task No.) is assigned, their existence and validity are checked.

Configuration

Individual plausibility checks can be disabled in the Document Classes Setup under the Plausibility Check section. This allows you to adapt the validation to your specific business processes.